A Cheat Sheet To Choosing the Right Long-Distance Moving Company
A Cheat Sheet To Choosing the Right Long-Distance Moving Company
Tips for moving
October 19, 2023

The Ultimate Cheat Sheet to Choose the Right Long-Distance Moving Company

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Challenges when moving can be overwhelming when it involves a long-distance relocation. To make your long-distance move as smooth as possible, choosing the right moving company is crucial. With countless options available, you must do your homework and make an informed decision. In this comprehensive guide, we'll provide a cheat sheet to help you choose the perfect long-distance moving company for your needs.

What is a Cheat Sheet?

A cheat sheet is a concise and condensed reference guide that provides essential information. It's designed to be a quick and easy-to-use resource, often presented in a structured and organized format, making it convenient for users to access vital information at a glance. Cheat sheets enable individuals to save time and effort by avoiding the need to sift through extensive materials or resources. They are essentially a “cheat" because they offer a shortcut to relevant information, making complex concepts or tasks more manageable.

In essence, cheat sheets are valuable tools that streamline the process of accessing and retaining vital information, enhancing efficiency, and aiding individuals in making informed decisions.

How Do I Choose The Right Long-Distance Moving Company?

Start Early

The first step in choosing the right long-distance moving company is to start early. Planning well in advance allows you to:

  • Research thoroughly
  • Compare different moving companies
  • Ensure availability
  • Avoid last-minute stress
  • Get Recommendations

Start your search by asking friends, family, and colleagues for recommendations. People who have had positive experiences with moving companies can provide valuable insights into their services. Online platforms and social media groups can also be excellent sources of recommendations.

Check Licensing and Insurance

A reputable long-distance moving company should have the necessary licensing and insurance. Verify the company's credentials by checking with the Federal Motor Carrier Safety Administration (FMCSA). A licensed and insured company provides you with a safety net in case of unforeseen incidents during your move.

Research Online

Read The Contract Before Signing

The internet is a treasure trove of information when researching moving companies. Visit their websites and read customer reviews. Websites like the Better Business Bureau and Yelp can offer insights into the reputation of the companies you are considering.

Ask for Estimates

Reach out to several moving companies and request estimates. Make sure to provide them with detailed information about your move, including the number of rooms, distance, moving supplies, and any special items that require special handling. Getting multiple estimates will help you compare costs and services.

Beware of Lowball Quotes

While it's tempting to choose the cheapest option, be cautious of lowball quotes. Some moving companies may provide extremely low estimates to lure customers but add charges during the move. Ensure that the quote is comprehensive and includes all costs.

In-Person Surveys

For a more accurate estimate, consider having a representative from the moving company conduct an in-person survey of your belongings. This will help them provide a more precise quote and ensure they are fully aware of the scope of your move.

Check for Hidden Costs

Read the fine print of the estimates and contracts carefully. Make sure to ask about any hidden costs like fees for stairs, long carries, or special items. Knowing about these costs in advance can prevent unpleasant surprises on moving day.

Compare Services

Don't focus on the price only, compare the services offered by different moving companies. Do they provide packing and unpacking services? Will they disassemble and reassemble furniture? Knowing what's included in the service package can help you make an informed decision.

Ask About the Moving Crew

The people who handle your belongings are essential. Ask the moving company about the qualifications and experience of their moving team. Are they trained, background-checked, and experienced in long-distance moves? If the answers to all questions are no, that could be a huge red flag.

Investigate Their Equipment

The quality and condition of the moving company's equipment, such as trucks and packing materials, can affect the safety and security of your belongings. Ensure that the company uses well-maintained and reliable equipment.

Check Their Track Record

A company's track record can tell you a lot about its reliability and customer service. Look for online reviews and testimonials, and consider asking the company for references from past customers.

Understand the Payment Structure

Discuss the payment structure with the moving company. Are they asking for a deposit upfront? How do they handle payments, and what's their policy in case of damages or delays? A payment structure can help you avoid misunderstandings.

Verify the Moving Schedule

Verify All Belongings Before And After The Move

Get a clear understanding of the moving schedule. When will the company arrive for the pickup, and when can you expect your belongings to be delivered to your new home? A reliable schedule is essential for planning your move effectively.

Inquire About Storage Options

If there's a gap between your move-out and move-in dates, ask the company about their storage options. Some long-distance moving companies offer secure storage facilities for your belongings.

Understand the Claims Process

No matter how careful a moving company is, accidents can happen. Make sure you understand the claims process and how the company handles damages. It's a good practice to take photos of your belongings before the move to document their condition.

Communication is Key

Effective communication with the moving company is crucial. They should be responsive to your inquiries and keep you informed about the progress of your move. A reliable point of contact is essential for a smooth experience.

Evaluate Customer Service

Pay attention to the level of customer service provided by the company. Are they attentive to your needs and concerns? A company that values its customers will provide a positive moving experience.

Trust Your Instincts

Trust your instincts if something doesn't feel right about a moving company. Your peace of mind during the move is essential, so choose a company that makes you feel comfortable.

Get Everything in Writing

Before finalizing your decision, ensure all agreements, estimates, and terms are in writing. A written contract protects both you and the moving company and clarifies the expectations on both sides.


Choosing the right long-distance moving company is a critical step in ensuring a smooth and stress-free relocation. Starting early, conducting thorough research, and considering all the factors mentioned in this cheat sheet will help you make an informed decision.

Contact Capital City Movers today for a free estimate at (718) 619-4881 or visit our website for more information. Remember that the right moving company can make all the difference in your long-distance move, turning a potentially stressful experience into a successful and seamless transition to your new home.


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