Tips and Tricks to Watch Out For The 5 Red Flags When Using a Long Distance Moving Company
Tips and Tricks to Watch Out For The 5 Red Flags When Using a Long Distance Moving Company
Interstate Movers NYC
October 17, 2023

Using A Long Distance Moving Company? 5 Red Flags to Watch Out For!

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Long-distance moving can be a complex and stressful process, especially when you are doing it for the first time. To make this journey smoother, many people turn to long-distance moving companies for assistance. However, not all moving companies are created equal, and some may engage in questionable practices that can turn your relocation into a nightmare. Below, we'll discuss five red flags to watch out for when using a long-distance moving company to help you make an informed and safe choice for your move.

1. Lack of Proper Licensing and Insurance

Ensure your Moving Company is Properly Licensed

One of the first and most critical red flags to look out for when considering a long-distance moving company is their licensing and insurance status. Reputable moving companies should have all the necessary licenses to operate legally, especially when moving across state lines or internationally. A valid U.S. Department of Transportation (USDOT) number is required for interstate moves. Additionally, they should have adequate insurance coverage to protect your belongings during transit.

Red Flag 

If a moving company hesitates to provide their licensing and insurance information or if you cannot verify their credentials online, it's a major red flag. Operating without proper licensing or insurance could lead to issues in the event of accidents, damages, or disputes during your move. Always verify a company's credentials before considering them for your long-distance move.

2. Unusually Low-Cost Estimates

While finding an affordable long-distance moving company is appealing, be cautious when you receive a cost estimate that seems too good to be true. Moving costs are typically based on factors like the distance, the volume of your belongings, and any additional services you require. Reputable companies will provide realistic and competitive estimates based on these factors.

Red Flag

When a moving company offers an estimate significantly lower than other quotes you've received, it may be a red flag. Dishonest companies might use lowball estimates to draw customers in and later inflate costs through hidden fees or additional charges during the move. Always thoroughly review the breakdown of costs to ensure full transparency.

3. Limited or No Physical Address

A trustworthy long-distance moving company should have a physical office or address that you can visit or verify. Be cautious of companies that only provide a vague online presence without a physical location. A physical address indicates that the company is established and accountable for its operations.

Red Flag

If a moving company doesn't provide a verifiable physical address, it raises concerns about its legitimacy. It may be a sign of a fly-by-night operation or even a potential scam. Legitimate companies are proud of their physical locations and are willing to share this information with customers.

4. Poor Online Reviews and Ratings

In the age of the internet, it's relatively easy to research a long-distance moving company's reputation through online reviews and ratings. Sites like Google, Yelp, and the Better Business Bureau are valuable resources for gathering information about a company's track record.

Red Flag

A consistent pattern of negative reviews, complaints about damaged items, delayed deliveries, or poor customer service should be taken seriously. While a few negative reviews among many positive ones can be expected, a high number of unhappy customers is a clear red flag. Additionally, be aware of companies with no online presence or a lack of reviews, as this could indicate inexperience or a new operation.

5. Overly Aggressive or Unprofessional Behavior

Your interactions with a moving company's representatives can reveal a lot about their professionalism and integrity. From the initial contact to the on-site inspection and communication throughout the moving process, a reputable company should treat you with respect and provide clear information.

Red Flag

Be cautious if you encounter overly aggressive or pushy sales tactics, such as high-pressure sales calls or demands for immediate deposits. Legitimate moving companies will not rush you into making decisions or require upfront payments before any services are rendered. Moreover, unprofessional behavior or a lack of transparency during the quoting process can indicate potential issues during the actual move.

How to Safeguard Your Long-Distance Move

Now that you're aware of these red flags, let's discuss how to safeguard your long-distance move and ensure a smooth and reliable experience:

Do Your Research

Do Your Research So You Are Well Prepared Before The Move

Take the time to research multiple moving companies, read reviews, and request quotes from several sources. Use reputable websites and organizations to verify a company's credentials, such as the USDOT website for licensing information.

Request In-Person Estimates

Invite moving companies to conduct in-person assessments of your belongings. This allows them to provide accurate estimates based on the volume and specific requirements of your move like, moving supplies, packing services, etc.

Read Contracts Thoroughly

Never sign a contract without reading it carefully. Ensure that all costs and terms are clearly outlined in the agreement. If anything is unclear or questionable, ask for clarification before proceeding.

Avoid Cash Payments

Reputable moving companies typically accept payment via check, credit card, or other traceable methods. Avoid cash payments or wiring money to unfamiliar entities, as these transactions can be difficult to trace.

Trust Your Instincts

If something doesn't feel right or you have doubts about a moving company, trust your instincts. It's better to continue your search for a reliable company than to risk potential problems later on.

Get Recommendations

Seek recommendations from friends, family, or colleagues who have recently completed long-distance moves. Personal referrals can be invaluable in finding trustworthy moving companies.

Plan Ahead

Start planning your long-distance move well in advance to allow ample time for research and decision-making. Last-minute decisions can lead to rushed choices and potentially hiring an unreliable company.

Verify Insurance Coverage

Ensure that the moving company provides adequate insurance coverage for your belongings. Discuss the details of the coverage and consider purchasing additional insurance if needed.


While many reputable long-distance moving companies can make your relocation a smooth and stress-free experience, it's crucial to be vigilant and watch out for these red flags. By doing your due diligence, seeking recommendations, and trusting your instincts, you can protect yourself from unscrupulous movers and ensure a successful long-distance move that meets your expectations.

Capital City Movers can help make your move stress-free. Our team of experienced long-distance movers will ensure your belongings reach their destination in pristine condition. Contact us today for a free estimate at (718) 619-4881 or visit our website for more information on our services.


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